Workflow Tasks documentation for the dotCMS Content Management System

The Workflow Tasks Manager displays the Workflow Tasks that are assigned to users on the system. By default the Tasks screen displays the open Workflow Tasks for the current user, but administrators can also view the Tasks assigned to any other users or Roles on the system.

view the Tasks that are assigned to users on the system

What is a Workflow Task?

A Workflow Tasks is a content item which has been assigned to a specific user or a Role, indicating that the user or some member of the Role needs to take action on the content item.

The Workflow Task contains links to edit the item, the history of all Workflow Actions taken on the content (including the Actions taken, users that took them, and timestamp), and comments that have been written about this piece of content as the content has progressed through the Workflow. Workflow Tasks also allow you to attach files to the content (such as specifications or external communications about the content), so that those files follow the content through the Workflow.

Working in the Tasks Manager

  • To filter the Tasks displayed in the list, you may edit the filter fields on the left sidebar.
  • To view detailed information about any Task, click on the content title. In the Task Detail screen, you can view information about the Task and the content, add comments, attach files, and perform Workflow Actions on the content.

The following articles document how to create, search for, and manage Workflow Tasks.