Workflows & Approval
Customized workflows for content governance
Today’s digital campaigns are complex and require coordination of multiple touchpoints along the customer journey. With dotCMS, you can easily create and manage sophisticated, multi-step workflows - in parallel - without heavy coding, thanks to our NoCode tooling and capabilities.
Explore our Packages
dotCMS is here to help. Work with an expert to determine what kind of assistance you need to successfully build, launch and optimize your digital experiences with dotCMS.
Schemes
Schemes
dotCMS allows you to define an unlimited number of custom workflows. Our starter ships with two schemes you can use as blueprints for your custom workflows: Default and Document Management. Both schemes consist of a number of steps and subactions. A scheme has a number of properties such as name and description and the option to archive.
Steps
Steps
A step in a workflow scheme has a name and an order that can be set in the scheme. A step can also contain scheduled actions such as: publishing, save as draft, and return for edits, where the interval for scheduling can be set at any time.
Actions & Subactions
Actions & Subactions
A step can have multiple actions and subactions that need to be executed before moving to the next step in the workflow scheme. For each action, you can define to whom it can be assigned (group or individual user), what the next step in the workflow scheme is, allow for comments, allow for custom code and add one or more subactions.
Tasks
Tasks
A step can have multiple actions and subactions that need to be executed before moving to the next step in the workflow scheme. For each action, you can define to whom it can be assigned (group or individual user), what the next step in the workflow scheme is, allow for comments, allow for custom code and add one or more subactions.
Content Governance & Approval
Every business that is digital today exposes its corporate and marketing content to the public over various touchpoints. And with the rise of the Internet of Things (IoT), this number increases exponentially and puts an even higher demand on enterprises to produce more content. This becomes an issue for those companies operating in a controlled industry, like pharmaceutical, medical, finance, where strict content governance and approval is required.
To simplify content governance, dotCMS offers a content approval workflow and publication module with features like Four-Eyes Approval and Action Groups that can be personalized with NoCode drag and drop, making it easy to deliver the content your audience requires while mitigating the risk.
Explore Our Articles
Your go-to resource for the latest content, tech, marketing and developer strategies, insights and guides.
- 5 Nov 26
Go from AI that Assists to AI that Acts
Put agents to work with one command:npx dotcms agent setup. Connect Claude, Cursor, VS Code, Codex, and more, then let agents safely search APIs, execute tasks in a sandbox, create and verify pages, manage assets, and operate under your existing roles, permissions, and workflows.
- 21 Oct 26
Modernizing the Credit Union Experience: How to Attract the Next Generation Without Leaving Existing Members Behind
Credit unions need to win over Gen Z and new members without losing the people who built the institution. dotCMS and Aequilibrium share how to modernize your brand, website, and digital experience for both.
- 9 Oct 26
What We Heard at Becker’s: Patients Can’t Choose a Health System They Can’t Find
What happens when patients can’t find the right provider, location, or service online? At Becker’s, we heard firsthand how healthcare leaders are thinking about discoverability, accessibility, governance, and AI — and what it takes to build digital experiences patients can trust.
Get Inspired
Discover how technical teams have leveraged dotCMS
dotCMS Helps CarFinance 247 Speed Into the Modern Era
CarFinance 247 is one of the largest car finance brokers in the UK. With dotCMS’ help, they updated their outdated website and made it easier for marketers to update content without getting developer assistance.
Before dotCMS, we were wasting a small team of developers on website maintenance. With dotCMS Cloud, we have completely freed up our development team and no longer have to worry about bandwidth, security, upgrades and patches-- dotCMS takes care of all that.