Content States - Documentation topics on: content states,.

Content States

The State of a piece of content in dotCMS describes the level of visibility and accessibility of a piece of Content.

Possible Content States

The different states possible for a piece of content in dotCMS are:

StateDescription
Published
(Live)
Content is viewable “live” on an HTML page.
Note: Permissions can also determine who can view content on an HTML page, either from the front-end or back-end of a dotCMS site. For more information, please see the Content Permissions documentation.
Unpublished
(Working)
Content that has been saved as an unfinished “working” copy but not yet published.
Note: Unpublished content is not be viewable on the front end site.
ArchivedContent that is no longer viewable in normal searches on the dotCMS backend.
Note:
  • Archived content is only visible in the dotCMS backend if the Show Archived option is selected when searching.
  • Only unpublished content can be Archived.
DeletedContent that has been deleted.
Note:
  • Only Archived content can be deleted.
  • Once a piece of content has been deleted it cannot be restored within dotCMS (a warning to this effect is given when attempting to delete content).

Status Indicators

On dotCMS backend screens, content Status is displayed via two side-by-side colored indicators. Together, the display of the colored indicators represent both the Live and Working status for a piece of content:

LeftRightDescription
Yellow
Green
The most recent edits to the content have not yet been published.
There is an unpublished Working version of the content which is different from the Live (published) version of the content.
Gray (Unlit)
Green
The content has not been edited since it was last published.
The Live version of the content is the same as the Working version of the content.
Yellow
Gray (Unlit)
There is a saved Working version of the content, but the content is not published on the front-end site.
No version of the content (even an older version) is currently published.
Gray (Unlit)
Gray (Unlit)
(History Tab Only). The version is neither the Live nor Working version (and may be deleted).
Gray (Unlit)
Red
Content is Archived.
The content is not published, and is not visible in normal backend searches.

Note: Content which has been Deleted is no longer visible or accessible from dotCMS (either the front-end or back-end). It no longer exists in the dotCMS content store, and will not appear in any content searches or displays.

Working and Live Status Indicators:

Status Indicators - Working and Live

Archived Status Indicators:

Status Indicators - Archived